IT asset management refers to any set of processes and procedures that helps an organization keep track of its technology resources. At the simplest level, asset management is really just inventory control. What hardware and software do you own, and where is it located? In its more advanced forms, asset management can help you better understand how your staff uses technology, with the goal of becoming more efficient and standardized in your purchasing and decision making.
How Standardized Do You Need to Be?
Being open and adaptive to new technologies can be important to both your organization's mission and its ability to operate efficiently. Likewise, being flexible when it comes to individual preferences can help employees work better and encourage creativity.
A technology assessment provides you with a snapshot of the computing environment in your library. It also gives you a high-level perspective on your staff skills, budget, vendor relationships, procedures and policies. A technology inventory, on the other hand, is a more specific, low-level description of what you own and where it’s located. Your inventory might include details about when and where the technology was purchased, who provides tech support, warranty information and the number of licenses you own.