Maintenance Tasks/Costs: Computers WITHOUT Lock-Down and Disk-Protection Software

Items that must be completed on a regular basis to maintain computers that are NOT locked down and do NOT have disk-protection.
* Monthly time does not include hours required on a quarterly and annual basis.

 TASK SCHEDULE
AREAWEEKLYMONTHLYQUARTERLYANNUALLYMONTHLY TIME REQUIRED (PER COMPUTER)OUTSIDE CONSULTANT @ $50 PER HR.
Security
  • Update virus definitions, and run a full antivirus system scan.
  • Update spyware definitions, and run a full anti-spyware system scan
  • 1 hr.
  • Change system passwords.
  • Visually inspect computers for signs of tampering.
  • 30 min.
  • Check for unneeded or unused applications and consider uninstalling them.
  • 15 min.
  • Renew antivirus software subscription.
  • 1 hr.
4.5 hrs.$225.00
Computer
  • Run “ScanDisk” to check hard drive for errors.
  • Run “Defrag” to defragment files.
  • Run “Disk Cleanup” to delete Temporary Internet files, Temporary Files, and Recycle Bin.
  • Troubleshooting and fixing problems on computers
  • 2 hrs.
  • Check for the latest Service Packs/Updates for Windows, Office, and Internet Explorer.
  • Clean the mouse so it is free of dust and grime.
  • Make sure all the plugs are properly connected.
  • 1 hr.
  • Clean the screens with appropriate screen-cleaning cloth/solution.
  • Check printers. Print a test page to ensure printers are producing clean copies, and toner cartridges are full.
  • Clean the CD-ROM drive.
  • Check supplies (e.g., paper, cartridges, disks, etc.) and order as needed.
  • 30 min.
  • Check cables for crimps, breaks, wear and tear.
  • Clean inside PC.
  • Update drivers as needed for printers, modems, sound cards, video cards, and other devices.
  • 1 hr.
9 hrs.$450.00
Internet
  • Clear browser history
  • Delete cookies
  • 15 min.
  • Identify policy and procedure issues
  • 1 hr.
  2 hrs.$100.00
Patrons 
  • Restock:
  • Computer use policies and procedures
  • Instructional handouts for computer and Internet use
  • 30 min.
  • Review and update as needed:
  • Computer use policies and procedures
  • Patron instructional materials
  • 8 hrs.
  • Review and update as needed:
  • Library policies
  • Patron instructional materials
  • 32 hrs.
30 min.$25.00
   TOTAL MONTHLY PER COMPUTER16 hrs.$800.00